If you have any questions, please contact Andrew Kemp (akemp@wsgr.com) or Matt Lee (mjlee@wsgr.com)

Air Travel

  • Please book your flight arrangements through Corporate Travel Management using one of the following methods:
  • Please plan to fly in on Wednesday, October 25 before 5pm and fly out on Friday, October 27 after 2:00pm.
  • We recommend flying into San Jose Mineta International Airport (SJC) if possible. SJC is 15 miles from the hotel. San Francisco International Airport (SFO) is 45 miles from the hotel.
  • The firm travel policy can be found here.

Ground Transportation

  • Travel expenses, including parking, mileage, taxi, and rideshare apps will be reimbursed after the summit.
  • For those who rent a car, please book along with your flights through Event Travel Management and limit to an intermediate or smaller size car. Kindly decline rental insurance as pre-existing firm policies cover all risk. Plan to refuel the car before returning it to avoid high gas charges. If you extend your stay in the Bay Area for personal reasons, the rental will be reimbursed at a prorated amount of the total cost.

Hotel

  • The event will take place at the Hayes Mansion. Hotel rooms will be booked for attendees with a travel time of over 45 minutes to the summit.
  • Please use the RSVP form to confirm if you need a hotel room. A limited number of rooms are available at the Hayes Mansion Hotel so please RSVP soon.
  • The following nights at the hotel will be paid for by the firm:
    • Wednesday Night: all attendees (optional welcome reception and dinner from 6:00 pm – 8:00 pm)
    • Thursday Night: all attendees
    • Friday Night: Only East Coast and international attendees who cannot book a reasonable flight home on Friday (program concludes with lunch at 12:00 pm)
  • All room fees, taxes, room gratuities, and parking are billed directly to the firm; a personal credit card will be requested upon check-in for incidentals and extra nights. If you do not have a personal credit card, please contact Matt Lee to make other arrangements.

Meals

  • All meals will be provided at the summit. If you choose to dine elsewhere during these times, expenses will not be reimbursed.
  • Those flying will be reimbursed for other meals during travel within the following limits: $30/breakfast, $40/lunch, and $50/dinner.

General

  • After the program, information will be sent on how to submit expenses for reimbursement.

If your travel or attendance needs change, contact Corporate Travel Management and Andrew Kemp immediately.